Simplifying Multi-Site Project Management with INGENIOUS.BUILD

⚠️ The Challenge:

NV5, a development firm, needed an effective way to streamline the management of a multi-building renovation project.

NV5, a leading development and consulting firm, was tasked with overseeing a complex renovation of a 16-building campus. With local government oversight and multiple stakeholders involved, transparency and organization were critical.

However, the team was relying on Excel spreadsheets, emails, and disconnected platforms—leading to inefficiencies, data silos, and communication breakdowns.

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💡 The Solution:

Centralized Budget and Task Management

To streamline project execution, NV5 adopted INGENIOUS.BUILD,  a unified construction management software built for real estate development and construction at any scale, to integrate budget tracking, scheduling, and document management into one tool.

This allowed the project team to:

• Real-time budget tracking for government transparency
• Centralized communication with all files and updates in one place‍
• Manage complex workflows with color-coded progress tracking with clear visual cues

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✅ The Impact:

‍Maximizing Productivity and Financial Precision

Thanks to INGENIOUS.BUILD, NV5 achieved:

• 5–10 hours saved per week by reducing manual updates and file searching
• Improved stakeholder confidence via digestible visual dashboards
• Fewer budget errors, thanks to real-time financial data in a single platform

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Why NV5 Chose INGENIOUS.BUILD

NV5’s large-scale campus renovations required an advanced solution to track budgets, schedules, and tasks in one place. Their previous reliance on spreadsheets and disconnected tools created inefficiencies and delays.

INGENIOUS.BUILD provided the advanced, centralized solution they needed—streamlining workflows, reducing manual effort, and increasing transparency across the project team.

What Made INGENIOUS.BUILD the Right Fit:

• Scalable for both small firms and enterprise-level development projects
• Trusted by 300,000+ construction projects worldwide
• Designed to serve every participant on a project: developers, owners’ reps, general contractors, architects, engineers, and specialty trades

Ready to see how it can work for you?

🔗 Schedule a demo to see it in action.

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The Challenge of Coordinating Multi-Site Projects in the Digital Age

Construction projects often struggle with fragmented data and inefficient communication processes, especially when dealing with multiple sites. For NV5’s 16-building campus renovation, the sheer volume of updates, stakeholders, and financial oversight required a streamlined approach to mitigate errors and delays.

The Operations Manager at NV5 highlights how consolidating tasks, documents, and budget tracking in one platform was key to success:

“That dashboard is awesome. Just because a lot of times our PMs will use Excel… but as far as having something to show to the owner—that dashboard… pulls things together.”

By adopting a modern tool like INGENIOUS.BUILD, NV5 effectively reduced the complexity of multi-site coordination and improved real-time transparency.‍

Overcoming Siloed Data with Construction Management Software

Siloed data can quickly derail a project’s schedule and budget. Maintaining multiple spreadsheets and ad-hoc systems can lead to costly inaccuracies and communication gaps. This issue becomes more acute when projects scale across multiple buildings or geographic locations.

With INGENIOUS.BUILD, NV5 replaced email chains and scattered file-sharing solutions with a centralized platform. As their Operations Manager explains, “Before, it was a lot of Excel, emailing back and forth… and trying to pull it all together as one report… that was a monster.” Now, all project information is integrated, ensuring a single source of truth that accelerates decision-making and reduces administrative overhead.

Enhancing Construction Budget Oversight for Stakeholder Confidence

Budget transparency is paramount in complex renovations, especially when public or government entities are involved. Research from Dodge Data & Analytics shows that stakeholders want to be engaged digitally with projects.

NV5 capitalized on this need by leveraging INGENIOUS.BUILD’s real-time budget tracking capabilities to demonstrate compliance and fiscal responsibility. The Operations Manager states that the platform “is super helpful… especially with a slight political aspect where they really want to see those updates and where the money’s going.” Presenting up-to-date financial dashboards reinforced stakeholder confidence and streamlined project approvals.

Reducing Errors and Saving Time with Modern Construction Tools

Administrative tasks can eat up valuable staff hours and increase the risk of mistakes, particularly when juggling multiple workstreams. A survey by Construction Dive suggests that digital construction project management tools can significantly cut wasted time spent on manual data entry and error corrections.

NV5 reported saving 5–10 hours per week in operations by unifying disparate processes within one intuitive interface. Their Operations Manager explains, “If people have questions, ‘Look at INGENIOUS, it’s right there… you can see all of the contract amendments… rather than going, “Let me pull that for you.”” This shift toward a modern, cloud-based construction management platform reduces human error, keeps teams on schedule, and boosts overall project efficiency.

Learn More About NV5

NV5 provides expert consulting and project management services across various industries, including construction, urban planning, and green energy. Their commitment to efficiency and innovation makes them a trusted partner in real estate development and infrastructure projects.

Learn More About INGENIOUS.BUILD

Looking to achieve similar results on your own projects? Learn more about INGENIOUS.BUILD—our unified construction and real estate development management platform brings teams, tasks, and timelines together in one streamlined space, making every step more efficient and transparent. Get in touch to see how we can transform your next renovation or development venture.

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