Scaling Operations Efficiently with a Construction Management Platform

⚠️ The Challenge:

NV5, a development firm, faced the challenge of scaling its project management systems while maintaining the same high level of coordination and accuracy.

NV5 started with just 5 users on INGENIOUS.BUILD, construction management software, but needed to scale up to 50 project managers over the next three years. Ensuring consistency across projects, reducing errors, and onboarding new users effectively were top priorities.

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💡 The Solution:

A Strategic Rollout: Driving Adoption Through Leadership and Measurable Success

To scale adoption efficiently, NV5:

• Started with a small group of early adopters who demonstrated the platform’s efficiency.
• Used internal training resources like INGENIOUS.BUILD’s learning library.
• Defined key success metrics, including the rate of project adoption.

NV5 found the INGENIOUS.BUILD Learning Library to be an invaluable resource, helping users quickly grasp new tools and workflows. With its guided lessons, it became a go-to reference for onboarding and continued learning, ensuring a smooth transition for new users.

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✅ The Impact:

Maximizing Productivity and Standardization at Scale

• Projected Growth: 30 users fully onboarded by year-end, with continued expansion.
• Optimized Workflows: Standardized processes across a growing national team.
• Enhanced Efficiency: Centralized project data and eliminated redundant software costs.

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Why NV5 Chose INGENIOUS.BUILD?

As NV5 expanded its project management team, standardization and efficiency became critical. INGENIOUS.BUILD provided the framework to scale seamlessly, eliminating redundancies and ensuring consistency. With over 300,000 projects managed each year, our platform is designed for growth. Schedule a demo today to see how we can help your team scale efficiently.

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"Once things are set in place, it goes so fast—it’s a no-brainer for growing companies.”

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Confronting the Growing Pains of Construction Project Expansion

As firms expand their project portfolio, ensuring consistent processes across teams becomes paramount. Inconsistent workflows lead to communication breakdowns and duplication of effort—problems that only compound as the workforce grows.

NV5 faced this challenge head-on by transitioning from 5 users of INGENIOUS.BUILD to a target of 50 project managers. The Operations Manager notes the importance of early adopters:

“That tiny little pilot… two of them really took off… and are now supervisors… showing, ‘You will save so much time.’” This methodical rollout underscores how a modern platform can unify processes across expanding teams.

Bridging the Gap Between Traditional Methods and New Technology

Adopting new construction software often requires overcoming internal resistance. Studies by Harvard Business Review indicate that up to 70% of change initiatives fail. NV5 tackled this obstacle by using a phased approach and internal champions to showcase quick wins.

By systematically introducing INGENIOUS.BUILD to a small group, NV5 demonstrated tangible benefits—like shorter task cycles and fewer spreadsheets—to persuade skeptics. As the Operations Manager shares:

"Some PMs… they don’t like change… but as soon as we had those personal examples… it definitely helped get everyone else on board.”

Encouraging buy-in through real results became a linchpin of their successful scale-up.‍

Streamlining Construction Software Onboarding with Learning Resources

When integrating large teams, robust training and support can make or break the implementation. Companies that provide consistent educational materials can experience faster software adoption rates and higher user satisfaction.

NV5 found these resources indispensable in onboarding new project managers effectively. Referring to INGENIOUS.BUILD’s Learning Library, the Operations Manager affirms:

“The learning library is… something I probably don’t shut up about to the PMs enough. Having those extra resources is really helpful.”

Built-in guides and tutorials ensure new users quickly grasp the tool’s capabilities, accelerating ROI for growing teams.

Minimizing Software Bloat for Long-Term Efficiency

Construction firms often juggle multiple platforms, leading to subscription overlaps and inefficiency. Centralizing processes in a single, robust construction management solution reduces redundant software costs and complexity.

NV5’s vision is to “completely move away from competitor software and anything that they’ve been using, and just move to [INGENIOUS.BUILD],” says the Operations Manager. By standardizing on one modern tool, the company expects to reduce operational overhead while enhancing team collaboration—a win-win for any fast-growing enterprise.

Learn More About NV5

NV5 provides expert consulting and project management services across various industries, including construction, urban planning, and green energy. Their commitment to efficiency and innovation makes them a trusted partner in real estate development and infrastructure projects.

Learn More About INGENIOUS.BUILD

Looking to modernize your construction management platform? Get to know INGENIOUS.BUILD—our comprehensive construction and real estate development management platform that seamlessly unites teams, tasks, and timelines for maximum clarity and efficiency at every stage. Reach out to learn how we can elevate your next renovation or development venture.

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